Accounting Solutions

There are many types of documents that need to be stored to meet today's legal and financial requirements.
The systematic filing of records without a Document Management System (DMS) can cost you in time and space, particularly the time lost to hunt for records that might be filed off-site, filed incorrectly, or even lost.

Legal Requirements

- GAAP - Generally Accepted Accounting Principles
Completeness, timeliness, accuracy, accountability and the motto "No entry without documentation" are the main goals driving an accounting department.

- Retention Schedules
According to tax laws, retention schedules can be up to ten years. In addition, documentation can play an important role, for example, in product liability issues or contractual disputes. In such cases, it may be necessary to retain documents even longer.

- Sarbanes-Oxley
CPA firms and publicly traded companies have a whole new set of regulations to worry about. With the passage of the Sarbanes-Oxley Act of 2002, companies are now required to retain even more documentation, including e-mail and other types of financial correspondence.

Internal Processes

Access to detailed information such as departmental codes or general ledger numbers must be possible at all times. This guarantees that an internal cost/benefit analysis gives you the right numbers. Integration with your existing accounting package is as simple as the touch of a button allowing for quick entry.

Integration with SAP is also possible. Click here to see a demo

Success with DMS

A DMS can assist the organization with internal approval and/or verification processes, making them quick and secure. Routing delays are eliminated and approval time frames are significantly improved.
Decentralized simultaneous access to documents is possible. And preparing for an audit is easier allowing you to produce information immediately avoiding fines for non-production of documents. You can present auditors with a searchable DVD with just the necessary documents instead of handing over everything in the cause of an audit or e-discovery.

Click here to see a demo on paying accounts payable invoices

Click here to see a demo on electronic invoice authorization